Dear Applicant
We are pleased that you are interested in our application portal and would like to apply to us. The protection of your personal data is very important to us. In the following, we would therefore like to inform you about the processing of your data in the context of your application with us.
1. Controller
The controller, within the meaning of the General Data Protection Regulation (GDPR) is YAGEO Nexensos GmbH (Reinhard-Heraeus-Ring 23, 63801 Kleinostheim; recruiting.nexensos@yageo.com). Should you have any questions about the processing of your personal data, you can contact us at any time. You can reach our data protection officer by contacting datenschutz.nexensos@yageo.com .
2. Purpose of the processing and legal basis
We process your personal data exclusively in the context of your application We collect and process your personal data exclusively for the purpose of carrying out the application process, in particular for checking your application documents and conducting interviews.
The legal basis for processing your personal data is part of the application process is Article 26(1) BDSG.
3. Categories of personal data
We process the following categories of personal data as part of the application process:
- Name, Surname, address, E-Mail address, Telephone number
- Application documents (e.g., cover letter, resume, reference letters)
- Other personal data provided by you as part of the application process
4. Recipient of your data
Your data will only be passed on to those persons who are essential for the application process. These are, in particular, the HR department and those specific departments that are interested in your application. Your data will only be passed on to third parties if this is absolutely necessary to conduct the application process. In this case, recipients may be our service providers or affiliated companies.
Under certain circumstances, it may be necessary to transfer your application documents to our parent company in Taiwan. This may be the case particularly if a decision on your application has to be made in close cooperation with our Taiwanese colleagues.
In this context, we would like to point out that Taiwan is not part of the European Economic Area (EEA) and does not ensure an adequate level of data protection within the meaning of the General Data Protection Regulation (GDPR). However, we will ensure that your personal data is protected in accordance with the provisions of the GDPR and other relevant data protection laws by implementing technical measures such as encrypting your data.
We will ensure, for example, that the appropriate legal framework for the transfer is in place before a transfer takes place, either by entering into standard contractual clauses or by obtaining your explicit consent. We will also ensure that the transfer includes only those personal data that are necessary for the purpose of the transfer.
5. Retention time
If your application does not lead to the conclusion of an employment contract, your application documents will be deleted six months after the end of the application process. Your data will only be stored for a longer period if you expressly consent to it being stored in our talent pool. In this case, we store your data for a period of two years or until you revoke your consent.
6. Google Analytics
We use Google Analytics on our website. Google Analytics is a web analytics service provided by Google LLC. It collects data about the usage behaviour of our website and transmits it to Google. Google uses this data to create reports about the activities on our website and to provide other services related to the use of our website and the internet.
We would like to point out that Google Analytics uses cookies, which - if you have consented to the use of cookies - are stored on your terminal device and enable an analysis of the use of our website. The information generated by the cookie about your use of our website is usually transmitted to a Google server in the USA and stored there. We would like to point out that due to the transmission of your IP address to Google, a transmission of personal data to a third country also takes place.
We use Google Analytics to analyse the use of our website and to continuously improve it. The legal basis for the use of Google Analytics is Art. 6 para. 1 lit. a GDPR. We have concluded an order processing contract with Google, which ensures that Google Analytics is used in accordance with the provisions of the GDPR.
If you wish to avoid the use of Google Analytics on our website, you can refuse your consent or prevent this by adjusting your browser settings or by using a browser add-on.
7. Use of the contact form
As part of our application portal, we use a contact form via the mailto: function, which contains a function that allows you to contact us by e-mail and submit your application. When you use this function, your mail programme is opened and an e-mail is automatically created with a predefined text and us as the recipient.
We would like to point out that this function requires the use of a cookie on your end device and may transmit your personal data to us. We process this data exclusively for the purpose of processing your enquiry and answering your questions. The legal basis for the processing of your personal data within the scope of this function is Art. 6 para. 1 lit. f GDPR.
Please note that unencrypted e-mails are generally not a secure means of communication. We therefore recommend that you only provide us with confidential information by other means, e.g. by post or by telephone.
8. Online presence in social media
We maintain various social network and platform presences in order to be able to communicate with customers, interested parties and users who are active there and to inform them about our services.
Please note that user data may be processed outside the European Union and Switzerland. This may entail risks for users, for example it may be more difficult to enforce data subject rights.
In addition, user data is usually processed for market research and advertising purposes. For example, user behaviour and the resulting information about the user's interests can be used to create user profiles. The user profiles can, in turn, be used to place advertisements, for example in and outside of platforms, which supposedly correspond to the user's interests. For such purposes, cookies that record the user's behaviour and interests are usually stored on the user's computer. In addition, data in the user profiles may also be stored separately from the users' devices (especially if the users are members of the respective platforms and are logged in to them). The processing of users' personal data is based on our legitimate interests in providing effective information to users and communicating with them. If users are asked by the respective providers to consent to data processing (e.g. give their consent by clicking a checkbox or pressing a button), the legal basis of the processing is consent.
For a detailed overview of the processing and opt-out options discussed in this paragraph, please refer to the information given by the provider at the following link:
Google (Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland)
a.) Data protection policy: https://policies.google.com/privacy
b.) Opt-out: https://adssettings.google.com/authenticated
YouTube (Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland)
a.) Data protection policy: https://policies.google.com/privacy
b.) Opt-out: https://adssettings.google.com/authenticated
LinkedIn (LinkedIn Ireland Unlimited Company Wilton Place, Dublin 2, Ireland)
a.) Data protection policy: https://www.linkedin.com/legal/privacy-policy
b.) Opt-out: https://www.linkedin.com/psettings/guest-controls/retargeting-opt-out
Kununu (New Work SE, Am Strandkai 1, 20457 Hamburg, Germany)
a.) Data protection policy: https://privacy.xing.com/de/datenschutzerklaerung
b.) Opt-Out: https://privacy.xing.com/de/datenschutzerklaerung/informationen-die-wir-auf-grund-ihrer-nutzung-von-xing-automatisch-erhalten/bereitstellung-unseres-dienstes
Please note that when seeking information or asserting your rights, it is best to contact the respective provider directly. Only the providers have access to your data and can take appropriate action and provide information. You can contact us if you still need help.
9. Your Rights
You have the right to be informed about the data stored about you and to have this data corrected or deleted. You can also request the restriction of the processing of your data or object to the processing. If you have consented to the processing of your data, you can revoke this consent at any time. You also have the right to lodge a complaint with the competent data protection supervisory authority.
We hope that with this data protection policy we have been able to provide you with a transparent overview of the processing of your personal data as part of the application process. If you have any questions, please do not hesitate to contact us.